The Property Information Resource Center actively adds to its collections. In addition to materials related to new projects we seek to fill in the gaps identified in our historical collections. All materials acquired and accessioned into PIRC collections must meet the current collecting scope and guidelines. The PIRC collects this documentation as permanent record in a central location to facilitate the stewardship of Harvard University’s physical environment and assist in its planning for the future.
The Harvard University Corporation has mandated records retention policies which are applicable to all capital construction projects on campus. This page outlines the requirements for capital project close-out deliverables to be deposited with the PIRC.
Closeout Documentation Requirements
These guidelines provide a complete list of materials to be delivered to the PIRC at the close of a capital project. This document also includes the transmittal forms due at time of drop-off.
New Capital Project Close-out Requirements effective for all projects sealed after January 1, 2021 (PDF)
Previous Closeout Requirements, for projects sealed prior to January 1, 2021 (PDF or Word)
Closeout Delivery: If you have never closed-out a project with the PIRC, feel free to contact our office with questions.